Flowsana’s IF-THEN Rules allow you to automate a wide variety of actions on your Asana information.


  • If you find that elements you need for your rule, such as Columns/Sections, Tags, Users, or Custom Fields, are not showing, it’s probably because they were recently added to Asana. In this case, select the appropriate “Refresh” option at the bottom of the page, then wait a few minutes until you get an email that your data has been refreshed. At that point, the element you need should appear when you go to build your rule.

  • Note that you can have any number of Rule Workflows active for a given project. Be mindful about creating multiple rules which have interactions with each other. Note that multiple rules within a project will execute in the order they were created; this order is reflected in the order that rules are listed on your My Workflows page.

  • Once you have a number of rules set up for a given project, you have the ability to duplicate all of those rules over to another project. See How to Duplicate Rules for details.
See the right side of this screen for more relevant articles regarding rules. There are even more in the Additional FAQ section as well!